About this Event
VENDOR REGISTRATION
Westerville Winterfest
📅Sunday, December 13th, 2026 | ⏰11:30AM–3PM
📍Clements Recreation Center (180 Center Street, Westerville, OH 43081)
(Event is Indoors)
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Join us for the Westerville Winterfest & Carnival! A FREE family event packed with Santa Claus, character fun, shopping & tons of fun activities that attracts 3,000-4,000+ families/community from Westerville, New Albany, Worthington, Polaris, Lewis Center & surrounding areas for one of the area’s most festive holiday celebrations! Below are the registration details
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EVENT DETAILS
- How it works: Indoor event! Families pre-register to attend the event and its various fun activities. Admission is free
- Expected Attendance: 3,000-4,000+
- Festival Eventbrite page: coming soon
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Why Families/Community Attends the Event:
- Fun items: Santa Claus visit, Bluey, Spider-Man & Super Mario Character Meet & Treat, bounce park, holiday hayride, mechanical shark, carnival games, costume contest, Wheel of Fortune Game Show, Family Bingo, limbo & hula hoop contests, magician performance, balloon artist, face painting, ornament making, holiday sale, food and treat trucks and more!
- Community Booths & Resource Fair: This family event helps parents kick off the holiday season by connecting them with local community resources, find classes (kids or adults), activities, education, childcare, health & wellness, items for their house, shopping, or simply things that you need when you are an adult (insurance, buying a home, or just other adult stuff).
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BOOTH ONLY OPTIONS (Event is Indoors):
- OPTION #1: GENERAL BOOTH: $300
- OPTION #2: SCAVENGER HUNT BOOTH: $350 - 3 AVAILABLE
- 1 of 9 destinations on Scavenger Hunt - 60-70% of attendees visit booth
- OPTION #3: CRAFTER or MOM PRODUCT: $90 - 5 Available
- Must make your own items or product like Mary Kay/Avon, etc
Booth included with ALL Sponsorships
Vendor space is 10x10 Indoors - You need to provide own table/chairs
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Sponsorship Opportunities (Includes Booth Space):
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SPONSOR LEVEL (DIAMOND): Top Sponsorships
TITLE SPONSOR (DIAMOND): $1,500
- BALLOON ARTIST: At your booth
- TOP DESTINATION: #1 Destination at the event!
- EMAIL ADDRESS: Address of all Attendees
- TITLED IN EVENT NAME: Titled into the name of the event - included on all marketing
- DIRECT LINKED: To your website at the top of the event page
- BANNERS: 2 - 5'x2' Banners - one at Stage & one at Front Entrance
- FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
- FEATURED MARKETING: Featured on Event Flyers | Posters | Website
- 1ST BOOTH: 1st Booth at the Event
PREMIER SPONSOR + 1 FREE ITEM (DIAMOND): $1,000
- PICK ANY 1 Item below for free (we will email you to confirm choice)
- EMAIL ADDRESS: Address of all Attendees
- 1st 5 VENDOR BOOTHS (depending on free item selection)
- DIRECT LINKED: To your website near top of event page
- BANNERS: 2 - 5'x2' Banners at Stage & Front Entrance (we produce for you)
- TOP DESTINATION: 90%+ of attendees visit your booth
- FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
- FEATURED MARKETING: Your Logo near top of Event Flyers | Event Map | Website
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SPONSOR LEVEL (PLATINUM): Premier Sponsorships
Balloon Artist Sponsor (Diamond): $800
- #1 DESTINATION: Most Visited Area - Balloon Artist at your booth!
- FUN ACTIVITY: Lots of different animals, very visual
- High Traffic / Quick Turnaround: Avg family is there for 45 seconds, time to chat with the parents and
- then connect with next family
- FEATURED MARKETING: Featured on Event Flyers | Posters | Website
Face Painter Artist Sponsor (Diamond): $800
- TOP DESTINATION: Face Painter at your booth!
- FUN ACTIVITY: Fun Face painting, lots of designs
- EASY CONVERSATIONS: Easy way to chat with attendees - always a line, typically 2 minutes per person
- FEATURED MARKETING: Featured on Event Flyers | Posters | Website
BAG SPONSOR (PLATINUM): $350 (You Provide) OR $800 (We Produce)
- 1st STOP AFTER CHECK-IN: Booth is 1st visited after attendees go through check-in
- BAG AT YOUR BOOTH creates immediate interaction with attendees
- BAG PRODUCTION OPTIONS We use your existing bag OR We produce bag for you - you are only logo on bag & pick from 12 colors
- FLYER DISTRIBUTION: We put your Flyer/postcard in 1st 150 bags
- VIP BAG: 1st 150 bags we include free kids meal coupons/special discounts!
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SPONSORSHIP LEVEL (GOLD): FUN PASS DESTINATIONS
Bubble - Bubble Gum Game + Scavenger Hunt (Gold): $475
- DOUBLE VISIBILITY: Part of Fun Pass & Scavenger Hunt - double visibility to your booth
- FUN PASS DESTINATION: Featured on Event Map
- GAME INCLUDES: 1,000+ Bubbles, Blow Pops, or Large Bubble Gum Packs to win
- HOW IT WORKS: Attendees spin to win Bubbles, Blow Pops, or Large Bubble Gum Packs | VERY EASY
- SCAVENGER HUNT: Includes being on the Scavenger Hunt - extra visits to your booth
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SPONSORSHIP LEVEL (GOLD): Scavenger Hunt Destinations
MAP SPONSOR - SCAVENGER HUNT (GOLD): $500
- 1st STOP: 1st stop on the Scavenger Hunt | 70-80+% Visit Booth
- EMAIL ADDRESS ATTENDEES: After event, receive email addresses of all pre-registered attendees
- CANDY BIN: We provide you a Candy Bin at your booth
- FEATURED ON EVENT LOGO: Your logo & information featured on event map!
- HOW IT WORKS: Booth near front | 1st stop of event | You have letter “A” on scavenger Hunt | You initial that letter | See attendees early
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SPONSORSHIP LEVEL (GOLD - Unless Noted) Branding High Visibility: Attendance Not Required
FUN ZONE (GOLD): $450
- PRESENTING SPONSOR: All Fun Activities includes Bounce Park | Bubble House | Character Mini Golf Area
- HIGH TRAFFIC AREA: Heavily visited area
- BANNER: 5’ x 2’ banner at Fun Zone Area
- FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
- BOUNCE PARK PASSES: 30 Free Passes to give to family/friends/employees
- EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website
- ATTENDANCE NOT REQUIRED
ENTRANCE SPONSOR (GOLD): $450
- PRESENTING SPONSOR: Front Entrance/Exit of the Event
- HIGH TRAFFIC AREA: Booth near front entrance
- BANNER: 5’ x 2’ banner at Event Entrance/Exit Area (we make banner)
- FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
- EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website
- ATTENDANCE NOT REQUIRED
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ADD-ON OPTIONS:
- FLYER DISTRIBUTION (we distribute to attendees): $80
- CANDY BIN (Must purchase booth - we provide candy): $50
- CANDY / PRIZE DONATION (Supporter): $10 to $300 Contribution
- Help us by donating for us to purchase candy & prizes to provide free to families
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Have questions? Contact Greg Yoakam - [email protected]
Thanks and we hope to see you there!!
Event venue & nearby stays
180 Center St, 180 Center Street, Westerville, United States
Concerts, fests, parties, meetups — all the happenings, one place.