Vendor Registration: West Cleveland Childrens Festival 12/5/26

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Join us for the 4th Annual West Cleveland Children’s Festival, presented by Aquatots of Westlake! A FREE family event packed with Santa Claus, ornament making, shopping & tons of fun activities that attracts 3,000+ families/community from Westlake, Bay Village, Rocky River, North Olmsted, Fairview Park, Avon and surrounding area families for one of the area’s most festive holiday celebrations! Below are the registration details

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EVENT DETAILS

• How it works: Indoor event! Families pre-register to attend the event and its various fun activities. Admission is free
• Expected Attendance: 3,000+
• Festival Eventbrite page:

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Why Families/Community Attends the Event:

• Fun items: Santa Claus visit, Bluey, Spider-Man & Super Mario Character Meet & Treat, bounce park, holiday hayride, mechanical shark, carnival games, costume contest, Wheel of Fortune Game Show, Family Bingo, limbo & hula hoop contests, magician performance, balloon artist, face painting, ornament making, holiday sale, food and treat trucks and more!
• Community Booths & Resource Fair: This family event helps parents kick off the holiday season by connecting them with local community resources, find classes (kids or adults), activities, education, childcare, health & wellness, items for their house, shopping, or simply things that you need when you are an adult (insurance, buying a home, or just other adult stuff).

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BOOTH ONLY OPTIONS (Event is Indoors):

• OPTION #1: GENERAL BOOTH: $350
• OPTION #2: SCAVENGER HUNT BOOTH: $400 - 3 AVAILABLE

- 1 of 9 destinations on Scavenger Hunt - 60-70% of attendees visit booth

• OPTION #3: CRAFTER or MOM PRODUCT: $100 - 5 Available

- Must make your own items or product like Mary Kay/Avon, etc

Booth included with ALL Sponsorships

Vendor space is 8x8 Indoors - You need to provide own table/chairs

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Sponsorship Opportunities (Includes Booth Space):

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SPONSOR LEVEL (DIAMOND): Top Sponsorships

PREMIER SPONSOR + 1 FREE ITEM (DIAMOND): $1,200

• PICK ANY 1 Item below for free (we will email you to confirm choice)
• EMAIL ADDRESS: Address of all Attendees
• 1st 5 VENDOR BOOTHS (depending on free item selection)
• DIRECT LINKED: To your website near top of event page
• BANNERS: 2 - 5'x2' Banners at Stage & Front Entrance (we produce for you)
• TOP DESTINATION: 90%+ of attendees visit your booth
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• FEATURED MARKETING: Your Logo near top of Event Flyers | Event Map | Website

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Balloon Artist Sponsor (Diamond): $800

• #1 DESTINATION: Most Visited Area - Balloon Artist at your booth!
• FUN ACTIVITY: Lots of different animals, very visual
• High Traffic / Quick Turnaround: Avg family is there for 45 seconds, time to chat with the parents and
• then connect with next family
• FEATURED MARKETING: Featured on Event Flyers | Posters | Website

Holiday Ornament Sponsor: $500

• FUN AREA: Ornaments Made at your Booth !
• WIDE VARIETY: Tons of make your ornament & special ornament making machine!
• GREAT CONNECTION: Easy way to chat and have time to chat with potential new customers / families
• HIGH TRAFFIC AREA: High visit area of the event
• FUN PASS: Part of the Fun Pass

CHARACTER MEET & TREAT Sponsor (PLATINUM): $500

• #1 FEATURED ITEM OF THE EVENT - Your booth is connect to experience!
• BLUEY & SUPER MARIO at Your booth! (rotate every hour)
• PICTURE OPPORTUNITY: Special picture area
• CHARACTER MEET & TREAT: 20 Free to give to family/friends/employees
• HIGH TRAFFIC AREA: 90% of attendees visit area
• EXPERIENCE INCLUDES: Pictures with characters | Treat | Character keychain | Character sticker

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SPONSORSHIP LEVEL (GOLD): FUN PASS DESTINATIONS

DUCK MATCHING GAME (GOLD): $500

• CUTE GAME: High traffic area | 80-90% Visit Booth
• FUN PASS Destination: Featured on Event Map
• GAME INCLUDES: Rubber Duck Inflatable Pond (no water) | 3 Prize Bins (2,000+ prizes) | Table | Game at your booth
• HOW IT WORKS: Attendees Pick 2 ducks to match numbers or Stars - Winner every time

CANDY CANE GAME (GOLD): $500

• VERY COLORFUL GAME: High visited game area | 80+% Visit Booth
• FUN PASS Destination: Featured on Event Map - Great Seasonal Destination
• GAME INCLUDES: The 3 Candy Cane Stands | We Provide All Candy Canes - 3 Varieties (1,000+ prizes) | Table | Game at your booth
• HOW IT WORKS: Attendees Pick 1 of 3 Cards - Green, Yellow or Red | Color of Card Matches Candy Cane Tree they can pick | VERY EASY

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SPONSORSHIP LEVEL (GOLD): Scavenger Hunt Destinations

MAP SPONSOR - SCAVENGER HUNT (GOLD): $500

• 1st STOP: 1st stop on the Scavenger Hunt | 70-80+% Visit Booth
• EMAIL ADDRESS ATTENDEES: After event, receive email addresses of all pre-registered attendees
• CANDY BIN: We provide you a Candy Bin at your booth
• FEATURED ON EVENT LOGO: Your logo & information featured on event map!
• HOW IT WORKS: Booth near front | 1st stop of event | You have letter “A” on scavenger Hunt | You initial that letter | See attendees early

Cotton Candy Sponsor (Gold): $450

• SCAVENGER HUNT STOP: Stop on the Scavenger Hunt | Featured destination on event map
• INCLUDES: 200 servings of cotton candy from your booth | Table | At your booth
• TOP TREAT: Top treat and fun with kids!
• GOOD CAUSE: Supports a 14-year-old girl's cotton candy business
• HOW IT WORKS: Attendees visit your booth on the Scavenger Hunt | Get cotton candy

Cookie Sponsor (Gold): $450

• SCAVENGER HUNT STOP: Stop on the Scavenger Hunt | Featured destination on event map
• INCLUDES: 200 individually wrapped cookies from your booth | Table | At your booth
• FAN FAVORITE: People love cookies - popular destination!
• HOW IT WORKS: Attendees visit your booth on the Scavenger Hunt | Get a cookie

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MAIN STAGE (PLATINUM): $500

• PRESENTING SPONSOR: All stage Activities Presenting Sponsor of all stage activities! Includes Magician | Contests | Game Shows | Performances
• DIRECT LINKED ON EVENT PAGE: Your Website is direct linked at top of event schedule - #1 Viewed Item
• BANNER: 5' x 2' banner at stage (we produce)
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• STAGE MENTIONS: Before every activity & during the event - Highly Visible Area
• ATTENDANCE NOT REQUIRED

FUN ZONE (GOLD): $450

• PRESENTING SPONSOR: All Fun Activities includes Bounce Park | Bubble House | Character Mini Golf Area
• HIGH TRAFFIC AREA: Heavily visited area
• BANNER: 5' x 2' banner at Fun Zone Area
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• BOUNCE PARK PASSES: 30 Free Passes to give to family/friends/employees
• EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website
• ATTENDANCE NOT REQUIRED

ENTRANCE SPONSOR (GOLD): $450

• PRESENTING SPONSOR: Front Entrance/Exit of the Event
• HIGH TRAFFIC AREA: Booth near front entrance
• BANNER: 5' x 2' banner at Event Entrance/Exit Area (we make banner)
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website
• ATTENDANCE NOT REQUIRED

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ADD-ON OPTIONS:

• FLYER DISTRIBUTION (we distribute to attendees): $80
• CANDY BIN (Must purchase booth - we provide candy): $50
• CANDY / PRIZE DONATION (Supporter): $10 to $300 Contribution

- Help us by donating for us to purchase candy & prizes to provide free to families

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Have questions? Contact Greg Yoakam - [email protected]

Thanks and we hope to see you there!!

Event venue & nearby stays

2260 Dover Center Rd, 2260 Dover Center Road, Westlake, United States

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