SAME DC & NoVA Posts: 2024 Small Business Conference

• Plenary and moderated sessions with government and private sector panelists
• Exhibit Hall for companies to showcase their offerings and networking
• Matchmaking sessions to connect and engage with government agencies, small and large businesses

The following schedule provides a timeline of the day's events. There will be 10 minute breaks to allow time for networking and snacks between the plenary and main panel sessions. Participants can earn up to five (5) Professional Development Hours (PDH) after attending the conference sessions. Speakers and content subject to change.

7:00 am - Capital Turnaround Parking Lot Opens; Exhibit Hall Opens for Setup

8 :00 am - Conference registration/ticket desk and exhibit hall opens

9:00 am - Welcome & Introductions to SAME DC & NoVA Posts

9:15 am - Opening Plenary Session featuring Morning Keynote

10:00 am - Panel Session - Federal

11:30 am - Lunch / Networking

1:00 pm - Afternoon Keynote

2:00 pm - Panel Session - Federal, State & Local

3:00 pm - Panel Session - Buildings + Infrastructure

4:00 pm - Exhibit Hall & Conference Close followed by Happy Hour

4:30 pm - Happy Hour at The Brig DC

6:45 pm - Nationals vs Dodgers at Nationals Stadium (optional add-on ticket event)

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MATCHMAKING CONCURRENT SESSIONS

Large Businesses must reserve their table no later than Monday, April 15.

SAME Matchmaking is your opportunity to have one-on-one conversations with government agencies and large businesses. These short 10-minute sessions allow each side to get to know each other through sharing upcoming opportunities, requirements and capabilities. Matchmaking is coordinated through registration sign up. If you are interested in matchmaking as a host (Government, Non-Profit, Academia, Large Business) or a Small Business participant, please indicate during check out.

1 1:00 am - 11:50 am (2nd Floor)

2:00 pm - 3:50 pm (2nd Floor)

For questions about matchmaking or to reserve a table, please reach out to Lisa Krowne and Julie Smiley at [email protected]

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HAPPY HOUR at THE BRIG DC

Please join us at the Brig DC next to the conference venue after the event. Indicate on the check out form if you are planning on attending so we can provide a headcount to the happy hour venue. Sponsorship of the Happy Hour is available, see details in Sponsorship section, below.

NATS vs DODGERS at NATIONAL STADIUM - 6:45 pm - Wed. April 24

Optional and separate ticket purchases are available to join the SAME DC & NoVA conference attendees at a reserved section for the 6:45 pm Nats vs. Dodgers baseball game at Nationals Park adjacent to the Navy Yard the evening of April 24.

Nats vs. Dodgers at Nationals Park
Reserved tickets: $39
Game Time: 6:45 pm (gates open 90 minutes prior to game time)

Indicate on the check out form if you would like more information and we'll send you the link when it's open for registration and add it here, too. Please review the venue information, including bag policy, parking, and amenities prior to purchasing tickets. Contact Kate Gallagher, [email protected] for more information.

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VOLUNTEER AT THE CONFERENCE

There are several opportunities to volunteer at this conference for short sessions. Please sign up on the spreadsheet with your information. All volunteers must register as a ticket holder to attend the conference and volunteer. Volunteers will receive an extra drink ticket at the Happy Hour event after the conference and recognition at the event and Digital Program.

→ Sign up on the Spreadsheet with your information

• Registration Desk (8 Volunteers Needed)
• Matchmaking (6 Volunteers Needed)
• Lunch (4 Volunteers Needed)

All-day conference tickets include admission to all conference sessions, networking and optional matchmaking, all-day coffee and water stations, snacks, lunch and happy hour event.

Regular priced tickets must be purchased via Eventbrite by 7:00 pm on Friday, April 19. All tickets purchased after the deadline will be charged the Late Registration Rate, payable online through Eventbrite, check, or Venmo the day of the event. No cash accepted.

$275 - Large/Medium business (Non-Member)

$225 - Large/Medium Business (SAME Member*)

$200 - Small Business (Non-Member)

$175 - Small Business (SAME Member*)

$125 - SAME Young Professional Member** / Non-Profit / Academia

$75 - Government - Federal, State, Local (Must present valid ID)

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$350 - Late Registration / Walk-In Rate (after 7 pm on Friday, April 19)

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If you would like to save on your ticket purchase by becoming a member of the SAME DC or NoVA Posts (or both!), please join before you register:

For Member Firm Sizes, SAME recognizes the company business sizes based on the following employee counts:

• Small Business: 100 employees or less
• Medium Business: 101 - 2,000 employees
• Large Business: 2,000+ employees

* SAME Members must enter their member number at registration. Login to SAME.ORG and click on "My Account" in the top navigation bar to retrieve your member number.

** SAME Young Professional Members are 39 years and younger and must have an active membership.

Industry Organization Member Pricing

SAME is offering special ticket rates to members of ACEC MW and CMAA NCC as a part of our industry partnership. Please reach out to your organization to learn more details and receive a special ticket code to register at the SAME Member rate.

Ticket Refund Policy

Refund and Transfer requests will be accepted through 7:00 pm ET on Friday, April 19, 2024, and must be received in writing to [email protected].

• Refund Fee: Full refund, less administrative fee of $50
• Transfer Fee: $25

Government registrations will receive full refunds at any time except for no-shows. No-shows from non-profit / academia / industry do not qualify for refunds.

Day-of-event transfers will not be accepted and attendee must pay Late Registration fee to attend the conference.

For more information, please contact Whitney Stowell ([email protected]). Sponsorship purchases end at midnight on Wednesday, April 17.

➜Sponsor Comparison Chart - https://bit.ly/2024SAMEDCNoVA-SBCSponsorChart

FEATURED SPONSORSHIP

$800 - Bronze Sponsor

• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• DOES NOT include exhibitor booth space
• Individual ticket must be purchased separately.

$1,500 - Silver Sponsor (1 ticket)

• One (1) full conference ticket
• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• DOES NOT include exhibitor booth space

$2,000 - Gold Sponsor (2 tickets + Exhibit Booth)

• Two (2) full conference tickets
• One (1) 6' table (booth) in Exhibit Hall
• Recognition at Panel Sessions
• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Premium listing in sponsor/exhibitor directory (logo, firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Contact list of all attendees to be sent out after the Small Business Conference

$3,500 - Platinum Sponsor (4 tickets + Exhibit Booth)

• Two (4) full conference tickets
• One (1) 6' table (booth) in Exhibit Hall
• Recognition at Keynote & Panel Sessions
• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Premium listing in sponsor/exhibitor directory (logo, firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Contact list of all attendees to be sent out after the Small Business Conference

LIMITED EVENT SPONSORSHIP

$ 250 - Individual Panel Sponsorship (2 Available Per Session - 10 Total)

• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• DOES NOT include exhibitor booth space
• Individual ticket must be purchased separately
• Recognition at individual Panel Session (Choose at check out)Available Sessions:

• • • Morning Keynote
    • Morning Federal Panel
    • Afternoon Keynote
    • Afternoon Federal/State/Local Panel
    • Afternoon Buildings + Infrastructure Panel

$ 500 - Coffee & Snacks Sponsorship (1 Available)

• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Logo signage at Coffee and Snacks activities throughout the day
• DOES NOT include exhibitor booth space
• Individual ticket must be purchased separately

$ 500 - Lunchtime Sponsorship (1 Available)

• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Logo signage around all Lunchtime activities
• DOES NOT include exhibitor booth space
• Individual ticket must be purchased separately

$ 1,000 - Green Room Sponsorship (2 Available) (2 Tickets + Premier Exhibitor)

Green rooms are located adjacent to the Main Theater Stage and provide an intimate location to network during the conference. Coffee/Beverages/Food are available at additional cost to Sponsor - please reach out to Jane Han ([email protected]) to coordinate and learn more about Green Room Sponsorship. Limited Availability! First come, first service. Only 2 premium rooms available.

• Two (2) full conference tickets
• Recognition at Panel Sessions
• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Contact list of all attendees to be sent out after the Small Business Conference
• DOES NOT include exhibit hall booth space, but does include premium exhibitor listing (your Green Room is your exhibit space)

$ 1,000 - Matchmaking Sponsorship (1 Available)

• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Logo signage around all Matchmaking activities
• Contact list of all attendees to be sent out after the Small Business Conference
• DOES NOT include exhibitor booth space
• Individual ticket must be purchased separately

$ 2,000 - WiFi Sponsorship (1 Available) (2 tickets + Exhibit Booth)

W iFi Sponsorship includes company logo every time attendees login to use the WiFi

• Two (2) full conference tickets
• One (1) 6' table (booth) in Exhibit Hall
• Recognition at Keynote & Panel Sessions
• Company listing included on digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Premium listing in sponsor/exhibitor directory (logo, firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Contact list of all attendees to be sent out after the Small Business Conference

$ 2,500 - Happy Hour Sponsorship (2 Available) (2 tickets + Exhibit Booth)

• Two (2) full conference tickets
• One (1) 6' table (booth) in Exhibit Hall
• Recognition at Welcome and Closing Sessions
• Company listing included in digital program, main stage, sponsorship boards at the event, and other printed material the day of the conference
• Listing in sponsor/exhibitor directory (firm details/50 word description)
• Company Logo, listing and hyperlink on Small Business Event registration site
• Logo signage around all Happy Hour activities
• Contact list of all attendees to be sent out after the Small Business Conference

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Sponsorship Refund Policy

Sponsorship payment is non-refundable. In order to receive your full benefits, the sooner you select sponsorship, the sooner you can use your benefits. Because of publishing deadlines, some benefits may not be available after April 10, therefore no new sponsorships can be purchased after that date. It is the responsibility of the sponsor to provide logos, narratives, attendee ticket holder information, and other details to be included in conference materials, programs, signage, and social media. For questions, please contact Whitney Stowell ([email protected]).

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Sponsors & Exhibitors, please use this form to submit your logo and directory narrative information:

➜ Directory Narrative Form: https://bit.ly/2024SAMEDCNoVA-DirectoryForm

NOTE:

PRIOR to purchasing your Exhibit Booth, contact Romano Dickerson () as soon as possible to confirm availability and reserve your location.

There are a limited number of exhibit hall booths available and this option will close when all booths/locations have been filled. Please read the entire description for the exhibit booths and contact us with any questions prior to purchasing an exhibit booth.

Limited to only 38 exhibit booths.

Need a Premier Exhibitor Space? Consider sponsoring the event with Green Room, located adjacent to the exhibit hall and theatre. See details in the Sponsorship section.

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➜ Exhibit Booth Floor Plan https://bit.ly/2024SAMEDCNovA-SBCExhibitorFloorPlan

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Please note: Your company must hold a current Membership in SAME (Sustaining Member Firm) to receive the member rate for a booth. Individual memberships do not apply to booth fees. If you would like to join SAME as a Sustaining Member firm to receive the Member rate, please sign up before purchasing. Non-members who purchase at the member rate will be invoiced the difference.

$1000 - Premier Exhibitor Sponsorship Green Room (see details above in Sponsorship)

$650 - Large/Medium Business (Non-Member)

$600 - Large/Medium Business (SAME Sustaining Member Firm)

$500 - Small Business (Non-Member)

$450 - Small Business (SAME Sustaining Member Firm)

$200 - Non-Profit / Academia

Complimentary with registration - Government (Federal, State, Local)

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The standard exhibit booth includes:

• Includes one (1) ticket registration. Additional tickets for exhibitors must be purchased separately.
• Six (6) feet of booth space, including a 6-ft standard table
• Two chairs
• Company listing and web site address on conference registration site
• Premium Company listing in sponsor/exhibitor directory (logo, firm details/50 word description)**
• One-time use of the pre-registered attendee list for the sole purpose of promoting exhibitor's participation in the event

* Exhibit pricing is based on a standard 6-ft booth space. Anything exceeding existing "standard exhibit booth" space is considered a "display space" and must be negotiated separately.

** Booths purchased after Wednesday, April 17, 2023 may not be listed due to publishing deadlines

All exhibitor items and showcase materials must be brought in the day of the event. Wifi will be available, but there are limited power outlets. Exhibitors may bring their own extension cords. Romano Dickerson () for more details.

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Sponsors & Exhibitors, please use this form to submit your logo and directory narrative information:

➜ Sponsor and Exhibitor Narrative Form for Publishing - https://bit.ly/2024SAMEDCNoVA-DirectoryForm

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Please note: Your company must hold a current SAME Sustaining Membership to receive the member rate for a booth. Individual memberships do not apply to booth fees. If your company would like to become a Sustaining Member with SAME to receive the member rate, please .

For Member Firm Sizes, SAME recognizes the company business sizes based on the following employee counts:

• Small Business: 100 employees or less
• Medium Business: 101 - 2,000 employees
• Large Business: 2,000+ employees

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Exhibit Booth Reservation and Payment Policy

Booth selection and availability are based on a first come, first serve basis. BEFORE purchasing your exhibit booth, please contact Romano Dickerson () to verify location and reserve your booth.

Payment via Eventbrite checkout is required to finalize your booth reservation and is due no later than Wednesday, April 17, 2023. Booths purchased after April 17 may not be published in the Conference program because of publishing deadlines. SAME DC & NoVA Posts reserve the right to cancel booths that have not been paid within 48 hours of requested and accepted reservation. Non-members purchasing member rates will be invoiced the cost difference.

Exhibit Booth Cancelation/Refund Policy

Full refund of all payments, less a $100 administrative fee will be granted if written notice is received by SAME DC/NoVA Posts no later than April 3, 2023.

A 50% refund of exhibit booth fees, less a $100 administrative fee will be granted if written notice is received by SAME DC/NoVA Posts no later than April 17, 2023.

Commencing April 18, 2023, no refunds will be granted. Please send all booth cancellation/refund requests to Romano Dickerson ().

Note to DC Visitors: When following directions in DC, double-check the quadrant so you don’t end up on the other side of town! The DC map is a grid of four quadrants, with the U.S. Capitol as the focal point. Consequently, every street is either NW, SW, NE, or SE of the Capitol. Capital Turnaround is in the SE quadrant of the city. The conference entrances is on the west side of the building on 7th Street SE.

Capital Turnaround
700 M Street SE
Washington, DC 20003

For detailed instructions and directions to the Capital Turnaround, please visit:

• PAID PARKING LOCATIONS (all 2-3 blocks from Capital Turnaround)
• o Colonial Parking – 300 M St SE – Washington, DC
• o 928 8th St SE, Washington, DC 20003
• o 1001 L N St SE, Washington, DC 20003
• o Street Parking is available with a time limit of 2 hours (not recommended for the full-day conference) See other options for nearby paid parking.

• Closest Metro Stations - Navy Yard-Ballpark (Green Line) + 10 minute walk east on M Street or Eastern Market (Blue, Orange, Silver Lines) + 11 minute walk south along 7th Street
• Metro Bus Access - There are also several bus stops close to the campus

Traveling from out of town or want to stay close to the venue?

• Hotels Near Capital Turnaround

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CONFERENCE DEADLINES TO REMEMBER

Wednesday April 3 - Exhibit Booth cancellation for full refund w/ written request (less fees) (5:00 pm)

Wednesday, April 10 - Matchmaking - Large Business Table Registration due (5:00 pm)

Wednesday, April 10 - Printing/Publishing deadline for sponsors and exhibitors. All logos, narratives, materials due (5:00 pm)

Wednesday, April 17 - Exhibit Booth cancellation for 50% refund w/ written request (less fees) (5:00 pm)

Wednesday, April 17 - Sponsorship and Exhibit Booth Purchases end (midnight)

Friday, April 19 - Regular-priced Individual Ticket Registrations end (7:00 pm)

Friday, April 19 - Individual Ticket Refunds and Transfers due (7:00 pm)

Wednesday, April 24 - Nearby Parking Lots; Exhibit Hall Opens for Set Up (7:00 am)

Wednesday, April 24 - Conference Registration / Ticket Desk & Exhibit Hall Opens (8:00 am)

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LINKS ALL IN ONE PLACE

SAME Individual and Firm Membership Information - https://www.same.org/membership-communities/join/

Conference Volunteer Sign Up Sheet - https://bit.ly/2024SAMEDCNoVA-SBCVolunteerSignUp

Exhibitor Floor Plan - https://bit.ly/2024SAMEDCNovA-SBCExhibitorFloorPlan

Sponsorship Comparison Chart - https://bit.ly/2024SAMEDCNoVA-SBCSponsorChart

Sponsor and Exhibitor Narrative Form for Publishing - https://bit.ly/2024SAMEDCNoVA-DirectoryForm

Parking and Transportation to Capital Turnaround - https://capitalturnaround.com/parking

The Brig DC (Happy Hour Venue) - https://www.thebrigdc.com/

Nats vs. Dodgers at Nationals Ballpark Tickets - Link coming soon

Hotels Near Capital Turn Around - https://bit.ly/HotelsNearCapitalTurnaround

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For more information about the event, sponsorship, exhibits and matchmaking, please contact:

General Event & Sponsorship:
Whitney Stowell, DC Post Small Business Co-Chair: [email protected]
Chris Ley, NoVA Post Small Business Chair: [email protected]

Exhibit Booths: Romano Dickerson, [email protected]

Matchmaking: Lisa Krowne and Julie Smiley at [email protected]

Refunds & Transfers: Bree Beal at [email protected]

Nats vs. Dodgers Tickets: Kate Gallagher at [email protected]

Event Venue & Nearby Stays

Capital Turnaround, 700 M Street Southeast, Washington, United States