Night to Shine Volunteer Registration 2026

Every Volunteer over 18 WILL NEED to complete a background check that will be sent to you after Registration. Please complete this IMMEDIATELY after registration. (This goes for everyone, even past volunteers)

(There will be a $10 fee for the background check (at your own expense) but these are done to ensure the protection of both volunteers & our special guests!)

Every Volunteer under 18 WILL NEED parental consent to volunteer.

Volunteers under 16 WILL NEED a parent or guardian with them at ALL Times during the Event and will need to be registered as well.

• Buddy Team (We need lots of buddies!!!)

- Each guest is required to be accompanied by a buddy who will provide companionship and any general assistance needed during the event.

• Guidelines for buddies, per Tim Tebow Foundation: A buddy 16 years old or above and who already has a relationship with the guest may attend with the guest. Buddies who are 18 years old or older will be required to pass a background check. We will contact you directly regarding this. A buddy who will be a new "friend" or a guest must be at least 18 years old, must pass a background check done through Fusion Church of Madison, and attend one of the mandatory training session.

• Age Exception--buddies who are 16-17 years old may serve as a new "friend" if they have prior experience working with individuals with special needs. No background check is necessary. Buddies must attend one of the mandatory training sessions.

• Caregiver Event Team:

- This event is specifically for the parents/caregivers of our guests. It takes place in the Dining Room at on site during the prom. Volunteers are needed to assist with greeting, serving, and praying for and loving on each person who attends.

• Guest Registration Team

- Welcome guests as they arrive to the event, check them in, get their buddies, and help them find the way to the event.

• Dance Floor Team:

- Monitor the dance floor and the perimeter to make sure there are no "wallflowers." Invite them to dance and engage with them.

• Food Preparation and Service Team:

- Volunteers will assist our guests with their meal. Some will serve food or help guests to carry their plates to a seat. Others will clear the tables for the next guests. Volunteers must be willing to work hard and move quickly; running from one area to another as needed and to be on their feet for several hours.

• Gift Takeaway Team:

- Manage gifts and help each guest select one to take home.

• Greeter Team:

- Greeters will show kindness and love to all our guests as they enter all areas of our buildings. Also, provide safety in hallway and door areas as our guests enter and leave.

• Hairstyle Team:

- Professional Experience Helps: Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a salon station. Chat with them while you pamper them and make them feel important.

• Karaoke Team:

- Volunteers will interact with our guests during their performance or assist with calming them. Need to be able to stand for long periods of time, be patient and sensitive to the needs/challenges of our guests. Be ready to "cheer them on" and have a good time!

• Make-Up Team:

- Professional Experience Helps: Arrive at the designated time and assist set-up team with the make-up area. Welcome each guest to a salon station. Chat with them while you pamper them and make them feel important.

• Medical Team

- Assist professional EMT personnel at the event by providing basic first aide and care for any medical needs or emergencies.

• Paparazzi Team

- Take photographs and treat participants like honored guests and celebrities. Line the Red Carpet for the evening cheering on the guests!

• Sensory Room Team

- Spend Time with guests who may have become overstimulated on the dance floor or in other areas of the prom. Interact with them by singing, participating in sensory activities, or simply providing them with some quiet time.

• Shoe Shine Team:

- Arrive at the designated time and assist set-up team with the salon area. Welcome each guest to a shoe shine station. Chat with them while you pamper them and make them feel important.

• Security Team:

- You will make sure that everyone that goes into the event are registered volunteers, make sure that no guests wander off by themselves, other security things!

• Parking Lot Team:

- You will help guests park/give them directions to where to check in/assist where necessary.

Info: Please Park at the new softball fields or the soccer complex and walk to the Community Center! The Parking lot is reserved for guests parking.

Info: Dinner will be provided for all volunteers following the meeting, minus buddies, who will eat with their guest!
Dinner for Volunteers (excluding buddies) Will be:
Pulled Pork Sandwiches, Chips & Cookies, Sodas & Water. If you don't like any of that or have any kind of food allergy don't hesitate to bring your own food or eat before!

Event Venue & Nearby Stays

Morgan County Recreation Community Center, 1141 Alvin White Dr, Madison, United States

Concerts, fests, parties, meetups - all the happenings, one place.

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