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Chère Invitée,It is with great pleasure and the highest honor that we, the students and faculty of Beauxbatons Academy of Magic together with the Bureau de Coordination des Affaires Magiques Internationales, extend to you an invitation to the Crystal Ball. This year’s celebration is truly extraordinary, as we are thrilled to host the esteemed Triwizard Tournament on French soil—a testament to both magic and unity among our international wizarding communities, much like the spirit of the recent Olympic Games in Paris.
Our magnificent Ball will be held under the starry skies of our grand hall, adorned in the winter’s charm and elegance inspired by the traditions of our own Beauxbatons Academy. Guests are invited to don their most enchanting attire and join us in an evening of music, dance, and festivities befitting the season.
Let the charm of Beauxbatons and the beauty of France transport you as we honor this historic tournament and celebrate the bonds that bring our magical world together.
We eagerly await your presence and look forward to an unforgettable evening.
Amicalement,
Madame Olympe Maxime
Headmistress, Beauxbatons Academy of Magic
We are pleased to inform you that you have been accepted to receive an invitation to the 17th Crystal Ball!
You are cordially invited to attend a night of well-mannered frivolity on January 25, 2025.
The Crystal Ball is a night of magic and celebration. From the first wand stroke to the last, attendees will enjoy a truly magical evening. The decorations are elaborate and beautiful, the feast is extravagant and mouthwatering, and the dancing is whimsical and enticing.
Every year we cap off the night with the grand tradition of choosing three champions from those who have put their name in the Goblet of Fire and awarding them handcrafted wands!
While the Crystal Ball is billed as a formal event, the evening is whimsically formal. While a bit of formality is maintained for the first hours, with each wand stroke we encourage all attendees to let loose and party!
Location: The Historic Granville Inn located in Granville, Ohio
The Yule Feast is a highlight of the Ball. Prepared by the gourmet chef and house elves of the Granville Inn, the feast will consist of a delicious entree, magical sides, salads, rolls, and dessert. Accessibility and partaking of the feast is important to the planning committee, and therefore our chef will accommodate many dietary needs such as gluten free, dairy free, vegan. The chef can prepare a separate allergy free plate if requested. When purchasing your ticket, please note any food intolerances or requests including if you would like to have a vegetarian or vegan entree.
After the feast, plan to dance the night away to a selection of Wizard and Muggle music. Put on your dancing shoes and ready your dance cards for a variety of ballroom and pop dances. Past activities consisted of optional group and partner dance lessons.
Games: There will be several games, activities, and prizes.
The silent auction: Madame Rosmerta has gathered many treasures from the wizarding world. Bidding will begin as soon as the doors open, and highest bidder wins. A portion of the proceeds will again be donated to the charity, Lumos. Payment of cash, PayPal, or Venmo is acceptable. Donations are currently open for the silent auction.
Dress: As McGonagall would suggest, strictly dress to impress. Clothing is creative black tie which can be witch and wizard-inspired from Madame Malkin’s or a muggle shop. This includes full length and ball gowns, tailcoats, tuxedos, bow ties, cravats, capes, cocktail dresses, or dress robes inspired by fantasy. Formal cosplay in the spirt of the magical world is also welcome.
"Tickets" are in the form of our magical quill recording your name is done via a paypal friends and family transfer.
Account name: [email protected]
Base all inclusive ticket price: $90 (includes taxes, service fee charge, gratuity for staff)
We have two sponsor levels:
Sponsor, Prefect Level is $95. Comes with a bottle of our buttery beverage.
Sponsor, Head Student level will be $105. Comes with one of our famous bottles of a buttery beverage, and new this year- includes early entry for hors d’oeuvres during social hour.
Payment plan information:
A deposit of $35 per ticket made by November 15 will secure your place! This deposit is refundable minus a small amount for fees until January 2.
Second payment of $30 is due January 11, this is also the date when ticket sales will officially close.
The third payment and remaining balance will not need to be made until January 20.
The payment plan can be used for the basic ticket as well as for sponsor level tickets.
For those not apparating Saturday night, a block of rooms is on hold at the Granville Inn for a discounted rate of $169. Rooms are king or single queen. The Granville also boasts several suites for groups, and adjoining rooms are available.
For reservations: New this year - Reservations can be made on the Granville website. In the "Book A Room" drop down box, use the code Potter0125 to access the block and the lower rate.
Rooms can also be reserved by phone call.
Please remember: Tickets are not available at the door.
Tickets must be purchased by January 11, 2025 or until the event sells out.
Must be at least 21 to attend and to consume spirits.
This is an intimate event and will sell out at 88 attendees.
Please don't hesitate to reach out if there are any issues or questions.
A note about sponsorship: Sponsor levels will be optional. It will be your choice to give freely if you so desire.
To purchase entry for the Crystal Ball:
1. Visit Paypal.com Account name: [email protected]
2. If you are a registered on paypal: log in, click Send Money.
If you are not a member: click Transfer, then send someone money.
3. Enter the HP-Ohio email: [email protected] (non Paypal members will also need to enter their email address).
4. Enter the amount for the event
5. Paypal Members will then need to click “Send Money to Family or Friends” (This option is defaulted for non Paypal members) If you are transferring money from a Paypal or bank account there is no fee. If you are transferring money from a debit or credit card there is a small fee you will pay.
If your payment is submitted incorrectly as goods and services, it will have to be refunded, and will need to be resubmitted correctly.
6. Click Send Money.
7. Go to the Note Section. When you purchase your ticket, please write:
A. Your full name. The name you use and will give at check in.
B. If there is a guest/partner/friend you would like to be seated at your table (We may or may not have a seating chart depending on space). 1. Visit Paypal.com Account name: [email protected]
2. If you are a registered on paypal: log in, click Send Money.
If you are not a member: click Transfer, then send someone money.
3. Enter the HP-Ohio email: [email protected] (non Paypal members will also need to enter their email address).
4. Enter the amount for the event
5. Paypal Members will then need to click “Send Money to Family or Friends” (This option is defaulted for non Paypal members) If you are transferring money from a Paypal or bank account there is no fee. If you are transferring money from a debit or credit card there is a small fee you will pay.
If your payment is submitted incorrectly as goods and services, it will have to be refunded, and will need to be resubmitted correctly.
6. Click Send Money.
7. Go to the Note Section. When you purchase your ticket, please write:
A. Your full name and the name you use at check in. Indicate the name you wish to use for the event if different than your I.D. or PayPal handle. Names must be accurately recorded by the hp-ohio magical quill, so please do not forget to include the names of all those attending if purchasing for more than one person.
B. If there is a guest/partner/friend you would like to be seated at your table (We may or may not have a seating chart depending on space)- please have both parties note mutual seating preference.
Consequently, while the hope is for all in the magical community to coexist peacefully together, if you think it would be in the best interest of the event to not sit with someone, please note in your purchase or speak to someone on the planning committee.
C. If you have any dietary restrictions, allergies, preferences, are vegetarian or vegan, and if you would like a special plated meal.
8. Review payment and please be sure your name is correct as are the names of those you are paying for are in the message box.
9. Complete Payment. Make sure you pay the correct amount!
10. A confirmation email of purchase will be sent to the email address you have on file (or listed) between 48 and 72 hours. If after 72 hours you have not received an email, please make a post on the FB event page and allow at least 24 hours for a response. There are no physical tickets. Your ID is what will allow you to step through the age line and pass through into the event center.
Hp-Ohio Ticket Policies for the Crystal Ball:
Tickets may only be purchased by those 21 and over.
Extensions cannot be given to any hp-ohio members, including committee members or the general public due to the amount of food and other items being purchased and planned in advance.
No person will be allowed to attend the Ball unless tickets have been paid in full for this event as well as all previous events.
Any person found inside of the Ballroom who did not purchase a ticket online will be asked to leave.
Full refunds on tickets cannot be offered.
This event is produced by fans for fans. As with any hp-ohio event, the Crystal Ball is not associated with J.K. Rowling, Scholastic, Bloomsbury, Warner Brothers, or any other person or entity who holds copyright claims to the Harry Potter books or films.
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Event Venue & Nearby Stays
The Granville Inn, 314 E Broadway, Granville, OH 43023-1308, United States,Granville, Ohio
